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5 Ways to Make Your Workday More Efficient

If you sat down and listed out every single thing you did in one day – everything, from turning off your alarm in the morning, to checking your email at work, to picking up groceries on the way home – how long do you think that list would be?

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So many of your day-to-day actions are cyclical, being done every day, every week, every other week. At work in particular, you probably have somewhat of a Top 10 List of things you do every day. It might not seem like you're spending any unnecessary time going through the motions each day, but if there's a better way, why not embrace it?

We've got some tips, apps, and suggestions for you to make your workday more efficient. Because there's nothing worse than hitting 5pm and realizing you feel like you've completed nothing substantial.

Attack emails.

Don't read an email assuming you'll get to it later. You probably won't. Instead, take charge of your inbox with a tool like Boomerang, which a) allows you to archive messages and return them to your inbox to address at a later date, and b) will show a timer while you go through your inbox, helping you avoid the rabbit hole of email-checking. Can't seem to escape responding if you happen to see an email arrive? Utilize Boomerang's Email Pause, which keeps any new messages from popping up until you are ready to check emails.

Don't type if you don't have to.

Another great solution if you use Gmail for work is Canned Responses. If you find yourself typing out the same blurb for a project over and over, this will save you time! Not a standard Gmail item, you must go into Settings > Labs and turn on the option. Once set up, you can type in several commonly used paragraphs and create a little database for yourself. When the time comes that you need the text, it's a quick click and you've saved yourself typing it all out.

Outsource your spell checking.

Ever heard of Grammarly? It's better than spell check, because it even notices correctly spelled words used in the wrong context (i.e. "your" vs. "you're"). It proposes quick-click fixes to any mistakes you've made typing in an email, social media post, or other documents. Add an extension to your browser and Grammarly will be making you look like a pro in no time.

Have a solid file system.

For creatives, this is a must-do. How many times have you saved past project files intermittently in case the client wants to revert back to version 3? When you refer to a project later, do you ever remember which version is actually final? Set up a system for yourself to name in a way that will ease the stress of searching your hard drive later on, perhaps including the date so archiving is also done easily.

As for archiving? Might as well automate that as well. Time spent arranging, renaming, and organizing files is wasted time – keep it orderly from the start. If you have a Mac, use Time Machine, or try another cloud storage service. You'll never lose files again!

Try Slack.

The dreaded inbox is the everyday cloud darkly looming over productivity. If you're lucky enough to work somewhere that might be open to it, suggest shifting communication to a tool like Slack. It lets you organize team conversations, share archive, and sort files, all searchable and easy to access. Slack reports a reduction of up to 75% of emails, the average company reducing emails by 48.6%. And those painfully inefficient meetings? Kiss those goodbye, too – Slack is bringing company meetings down 25.1% on average.

Take the busywork out of work, and you might enjoy your job a bit more. Even giving one of these suggestions a try could save you some serious time in the long run!

Posted: 10/30/2017 10:56:54 AM by Amanda Wahl | with 0 comments